MONTANA MUSIC EDUCATORS ASSOCIATION BY-LAWS
Last Revised October 2002
The executive authority for the administration of the affairs of the state Association shall be vested in the president who, with the president-elect, first vice-president, secretary, treasurer/state manager, five second vice-presidents, State NAfMEC-MMEA advisor, and MHSA representative shall have the status of the Executive Board.
The President shall preside or designate a chairperson of all meetings of the Association and of the Executive Board, shall appoint the secretary, State NAfMEC-MMEA Advisor, and all committees with the ratification of the Executive Board (except such committees as are specifically provided for in the constitution and by-laws), shall in consultation with the Executive Board prepare the program for the annual in-service conference of the Association, and shall perform all other duties customarily pertaining to his/her office. It shall be the duty of the first vice-president to assume the duties of the president in the case of the disability of the president, and in the event the first vice-president is unable to do so it shall then be the duty of the president-elect to assume such duties. The president, together with the president-elect, treasurer, and editor, shall constitute a fiscal oversight committee for the CADENZA.
The secretary shall take accurate minutes of the Association when it meets (general meetings), as well as of all Executive Board meetings. These minutes shall be made available to the membership, and a synopsis of these minutes, including but not necessarily restricted to all official actions, shall be submitted to the CADENZA editor for publication.
The treasurer/state manager shall be the custodian of all funds of the Association. He/she shall present, at each annual meeting of the Association, an audited account of all monies received and disbursed of the preceding fiscal year. He/she shall also provide an up-to-date financial report at each meeting of the Executive Board, and shall deposit the funds of the Association in a depository approved by the president and vice-president (who, together with the treasurer/state manager, shall constitute the financial committee of the Association and its Executive Board). The treasurer/state manager shall pay all bills as they become due if properly authorized according to the by-laws of this Association, such authorization to become part of his/her records. The membership dues and conference expenses (registration, mileage, food, and lodging) of the state treasurer will be paid by the Association.
The Executive Board shall annually, in January, authorize a budget for the following fiscal year of July 1 – June 30, setting up specific amounts for operating, travel, and conference expenses based on the previous year’s income, and not to be exceeded without prior approval of two-thirds (2/3) of the Executive Board.
- Operating expenditures, covering stationery and office supplies, postage, phone calls, telegrams, bank charges, and secretarial fees shall be authorized by the president.
- Travel expenditures by state officers, those deemed necessary to enable MMEA to be represented at Northwest Division and NAfME meetings, shall be authorized by the president.
- Conference expenditures for meeting places, fees and expenses of speakers and clinic directors, advertising, badges, and printing shall be authorized by the conference committee in session.
- All expenditures not specifically included above must have prior approval by two-thirds (2/3) of the Executive Board.
- In the possibility of MMEA dissolution, any funds shall be dispersed to NAfME.
Robert’s Rules of Order shall govern the conduct of all business meetings.
A copy of the constitution and by-laws, if changed, will be published in the MMEA official magazine, the CADENZA.